QuickBooks Form 940 Filing | Online & Desktop Guide

When it comes to payroll tax compliance, QuickBooks Form 940 plays a crucial role in helping businesses file their annual Federal Unemployment Tax Act (FUTA) returns. Whether you’re using QuickBooks Online or QuickBooks Desktop, understanding how to fill out QuickBooks Form 940 correctly ensures you avoid penalties and stay compliant. In this blog, we’ll cover everything from locating the form, filing it, printing options, correcting errors, and how QuickBooks automatically populates Form 940.

What is QuickBooks Form 940?

Form 940 is the IRS form used to report FUTA taxes. QuickBooks simplifies this process by integrating payroll data directly into the form. Businesses often ask:

• Does QuickBooks file Form 940 automatically?

• Where do I find Form 940 in QuickBooks Online or Desktop?

• How to print Form 940 in QuickBooks Desktop and Online?

We’ll answer all these questions step by step.

How to Fill Out QuickBooks Form 940

Filling out Form 940 in QuickBooks is straightforward if you follow these steps:

1. Access Payroll Center

   • In QuickBooks Desktop, go to Employees > Payroll Tax Forms > Annual Form 940.

   • In QuickBooks Online, navigate to Taxes > Payroll Tax > Annual Forms.

2. Verify Employer Information

   • Ensure your EIN, business name, and address are correct.

3. Review Payroll Data

   • QuickBooks automatically populates FUTA wages. Double-check for accuracy.

4. Complete FUTA Tax Liability

   • QuickBooks calculates based on taxable wages.

5. Submit Electronically or Print

   • You can e-file directly or print for mailing.

QuickBooks Online Form 940

For QuickBooks Online Form 940, the process is even simpler:

• Navigate to Taxes > Payroll Tax.

• Select Annual Forms.

• Choose Form 940 QuickBooks Online.

• Review and file electronically.

This eliminates manual entry errors and ensures compliance.

How to File 940 in QuickBooks Desktop

If you’re using QuickBooks Desktop Form 940, follow these steps:

• Go to Employees > Payroll Tax Forms.

• Select Annual Form 940.

• Review pre-filled data.

• File electronically or print for mailing.

Common QuickBooks Form 940 Errors

Sometimes, users encounter QuickBooks Form 940 error messages. These may occur due to:

• Incorrect EIN or business details.

• Outdated payroll tax table.

• Missing FUTA wage data.

Solution: Update your QuickBooks Payroll Tax Table and recheck employer information.

Where Do I Find Form 940 in QuickBooks?

• QuickBooks Online: Taxes > Payroll Tax > Annual Forms.

• QuickBooks Desktop: Employees > Payroll Tax Forms > Annual Form 940.

File a Corrected Federal Form 941 and 940 in QuickBooks Online

If you made a mistake, QuickBooks allows you to file a corrected federal Form 941 and 940 in QuickBooks Online. Simply open the form, adjust the data, and re-submit electronically.

How to Print Form 940 in QuickBooks

• QuickBooks Desktop: Open Form 940, select Print.

• QuickBooks Online: Navigate to Annual Forms, choose Form 940, and click Print.

How QuickBooks Populates Form 940

QuickBooks automatically pulls payroll data to populate Form 940. This includes:

• FUTA taxable wages.

• Employer details.

• Tax liability calculations.

This automation reduces human error and saves time.

Conclusion

Filing QuickBooks Form 940 doesn’t have to be complicated. Whether you’re using QuickBooks Online or Desktop, the software streamlines the process of filing, printing, and correcting errors. Always ensure your payroll tax tables are updated to avoid issues. If you encounter problems, updating your QuickBooks Payroll Tax Table is often the quickest fix.

FAQs

Q1: Does QuickBooks file Form 940 automatically?  

Yes, QuickBooks can e-file Form 940 if you’re enrolled in e-file services.

Q2: Where do I find Form 940 in QuickBooks Online?  

Go to Taxes > Payroll Tax > Annual Forms.

Q3: How to print Form 940 in QuickBooks Desktop?  

Open Form 940 from Payroll Tax Forms and select Print.

Q4: What should I do if I get a QuickBooks Form 940 error?  

Update your payroll tax table and verify employer details.

Q5: Can I file a corrected Form 940 in QuickBooks Online?  

Yes, QuickBooks Online allows corrections and re-submissions.